City of Garland, TX

Department Coordinator I – Office of Emergency Management

Location US
Posted Date 4 weeks ago(9/30/2021 9:22 AM)
Job ID
2021-7294
# of Openings Remaining
1
Department
Office of Emergency Management
Job Family
Administrative Support
Min
USD $18.14/Hr.
Mid
USD $23.29/Hr.
Type
Regular Full-Time

Position Summary

Responsible for daily coordination of: multifunctional business and administrative departmental support, administrative functions and responsibilities as established through departmental needs. Also responsible, for providing on-the-job training to all levels of support staff as needed.

Essential Job Functions

  1. Coordinate and perform multifunctional business and administrative functions for assigned department.
  2. Respond to internal/external inquiries through answering telephone calls, e-mails or face-to-face communication and/or direct calls and inquiries to appropriate personnel.
  3. Reconcile and review accounts, P-cards, expense reports, etc. and compose summaries for management staff.
  4. Copy, code, and route all P-Card expenditures assigned to the department. Reconcile monthly P-Card statements for staff approval.
  5. Create, prepare and maintain office files, including filing and updating personnel folders.
  6. Prepare reports and oversee projects/research. Evaluate results and compose executive summaries for management staff.
  7. Prepare, collect, research, and analyze data/statistics for monthly reports.
  8. Implement plans and schedules to determine appropriate focus on objectives needing emphasis.
  9. Troubleshoot and resolve departmental issues to ensure support services meet goals.
  10. Conduct outreach to promote/educate the community. Maintain department web page.

Minimum Education & Work Experience

 High School Diploma or General Equivalency Diploma (G.E.D.)
 4 years related experience
Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.

Preferred Knowledge - Abilities & Skills

 

Education/ Experience:

  • Associate’s degree in Accounting, Business, Finance or related field
  • 4-6 years of experience in bookkeeping, accounting, finance, customer service and/or administrative support

Knowledge, Skills & Abilities:

  • Intermediate knowledge of business practices and procedures
  • Excellent skills in PC and systems applications
  • Excellent customer service and telephone etiquette skills
  • Excellent organizational skills
  • Excellent oral and written communications skills
  • Ability to multitask and meet set deadlines
  • Ability to adapt to various working environments
  • Ability to work independently and/or in a team environment

 

 

 

Licenses & Certifications

 Valid Class C Texas driver's license

Physical Tasks & Working Conditions

The incumbent works in a typical office environment; relatively free from unpleasant environmental conditions or hazards.

Competencies

Models Organizational Values
Customer Service
Interpersonal Skills
Communication
Problem Solving
Dependability
Adaptability/ Flexibility
Productivity
Quality
Technical Skills
Work Environment Safety
Teamwork
Managing Conflict
Negotiation Skills

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