City of Garland, TX

Department Representative II – EWS

Location US-TX-Garland
Posted Date 2 weeks ago(10/11/2021 2:44 PM)
Job ID
# of Openings Remaining
Job Family
Administrative Support
Target Hiring Range
Depending on Qualifications
Regular Part-Time

Position Summary

Responsible for complex daily support of: multifunctional business and administrative departmental support, administrative functions and responsibilities as established through departmental needs. Also responsible, for providing on-the-job training to all levels of support staff as needed.


Target Hiring Range: $16.90/hr - $20.50/hr


Essential Job Functions

  1. Provide day-to-day, multifunctional business and administrative support.
  2. Respond to general inquiries through answering telephone calls, e-mails or face-to-face communication and direct calls and inquiries to appropriate personnel.
  3. Create, prepare and maintain office files. File and update personnel folders.
  4. Collect and analyze department accounting and budget records. Maintain data to generate reports and presentations. Lead departmental research and projects.
  5. Send, receive and distribute documents, including faxes and correspondence to appropriate department personnel.
  6. Copy, code, and route all P-Card expenditures assigned to the department, as well as, reconcile monthly P-Card statements for staff approval.
  7. Process and maintain department records including invoices, expenses and supply orders.
  8. Provide on-the-job training to lower level staff, as needed.
  9. May interact with vendors and City employees regarding various issues.
  10. May assist with data entry, reconciliation, and verification of payment/invoice authorizations, as needed.

Minimum Education & Work Experience

 High School Diploma or General Equivalency Diploma (G.E.D.)
 3 years of executive assistant experience
Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.

Preferred Knowledge - Abilities & Skills

Education/ Experience:

  • Some college courses completed or training beyond the high school level
  • 3-5 years experience in bookkeeping, accounting, finance, customer service and/or administrative support

Knowledge, Skills & Abilities:           

  • Basic to intermediate knowledge of business practices and procedures
  • Intermediate skills in PC and systems applications
  • Excellent customer service and telephone etiquette skills
  • Proficient organizational skills
  • Proficient oral and written communications skills
  • Ability to multitask
  • Ability to adapt to various working environments
  • Ability to work independently and/or in a team environment
  • Ability to work independently and with little to no supervision

Licenses & Certifications

 Valid State of Texas Class C Driver License.

Physical Tasks & Working Conditions

The incumbent works in a typical office environment; relatively free from unpleasant environmental conditions or hazards.


Customer Service
Interpersonal Skills


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