City of Garland, TX

Associate Contracts Specialist

Location US-TX
Posted Date 1 month ago(11/3/2021 10:31 AM)
Job ID
2021-7378
# of Openings Remaining
1
Department
Purchasing
Job Family
Asset Management
Target Hiring Range
Depending on Qualifications
Type
Regular Full-Time

Position Summary

Primary responsibilities include coordinating administrative activities for the Contract Administration Office. In addition, manage contract records and associated documents within the City’s Contract Lifecycle Management system (CLM). Also responsible for duties related to the procurement process within the Purchasing Department.

 

Essential Job Functions

  1. Maintains contract records in the City’s CLM including insurance certificates, bond claim notices, surety documents, mandatory legal documents, and any other related documents.
  2. Intakes contract records and reviews for accuracy and completeness prior to establishing the contract card.
  3. Monitors contracts for expiration dates, renewal options, and contract compliance. Issues renewals accordingly.
  4. Negotiates price increases, in coordination with Contracts Manager, using objective research from price analysis tools and national consumer and producer commodity index.
  5. Acts a liaison between the City and surety company regarding bond claims and performance status request.
  6. Administers contract enforcement communication for assigned contract portfolio including cure notices and notices of termination.
  7. Leads sourcing activities for assigned categories including warehouse goods, technology hardware and software, and minor construction.
  8. Assists internal and external customers with purchasing and contracting inquiries, and provides instruction in accordance with City policies and state law.
  9. Remains abreast of current market trends, process improvements, cost-saving initiatives, and procurement legislation.
  10. Conducts research regarding State and Co-Op pricing and contracts.

Minimum Education & Work Experience

 Associate’s Degree in Business Administration, Supply Management or related field of study
 Up to one year of experience
Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.


Preferred Knowledge - Abilities & Skills

Education/ Experience:  

  • 1-3 years experience in contracts/procurement with governmental entity

 

Knowledge, Skills & Abilities:

  • Basic knowledge of Local, State, and Federal rules and regulations for government procurement.
  • Basic knowledge of purchasing and supply management techniques
  • Skill in Microsoft Office (including; Access, Excel, Outlook and Word)
  • Skill with financial software
  • Skill in negotiation tactics
  • Ability to utilize analytical judgment and decision-making abilities appropriate to the work environment, laws, policies and procedures

Licenses & Certifications

 Valid Class C Texas driver's license
 Preferred certifications: Certified Contract Management Associate (CCMA), Certified Texas Contract Developer (CTCD), Certified Professional Public Buyer (CPPB), Registered Paralegal.


Physical Tasks & Working Conditions

The incumbent works in a typical office environment; relatively free from unpleasant environmental conditions or hazards; occasional trips to customers, suppliers, business and professional meetings, outdoor auctions and pre-bids as required.

Competencies

Models Organizational Values
Customer Service/Interpersonal Skills/Communication/Problem Solving
Dependability/Adaptability/ Flexibility
Productivity/Quality/Technical Skills/Work Environment Safety
Teamwork/Managing Conflict/Negotiation Skills

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